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Presenters know the feeling.

The workshop & facilitation software for preparation, slides, live facilitation and follow-up — all in one tool.

Every workshop follows the same five phases.

1 Gather ideas
2 Plan the flow
3 Define content and methods
4 at the workshop
5 follow up

flow present connects all of these phases in one place. You save time and mental energy because the tool thinks along with you. Nothing gets lost along the way. More time for your mission!

Get started See features
Preparation

Gather project goals, audience, and parameters collaboratively — everything in view before you begin.

Session plan

Plan blocks, methods, and timing by drag & drop — on your own or as a team, always with a clear structure.

Slides

Design your own slides for each block, embed interactions, and sync with your team.

Live mode

Everything in view backstage: timer, team chat, polls — participants see exactly what you show.

Follow-up

Share slides, analyze feedback, save group results — follow-up as part of the flow.

For everyone who moves groups.

① Preparation

Start structured.
As a team.

The seminar is still a way off, first ideas start popping up — but where do they go? The briefing is the living (team) document: information from the client and venue, goals, audience, schedule — all in one place.

  • Collaborative real-time editor
  • Organization templates for every workshop — ready to go instantly, always structured
  • Manage overall timing right in the briefing
  • Connected to the session plan and transferable directly — no duplicate work
Workshop briefing · Democracy & participation
Our goals
Strengthen participation & activate the group
Document results & share them sustainably
Prepare breakout groups
Group
~25 participants
Format
Workshop · In person
② Session plan

The plan, before the room fills up.

Define goals, content, and methods in blocks, endlessly adjustable via drag and drop, with automatic time calculation and break reminders — the session plan thinks along with you. For multi-day formats, breakout groups, and shared preparation as a team.

  • Move blocks around; times adjust automatically
  • Warnings when there isn't enough time (for breaks)
  • Categories for content types: talk, discussion, small groups … = a quick overview of whether your methods are varied
  • Role assignment within the team: presenter, facilitator, note-taker, and custom fields 🤝 everyone knows what to do
  • Materials and room planning, including to-dos
Kickoff workshop · Strategy development 2025 · Day 1
09:00 Welcome & arrival Energizer 30'
09:30 Keynote talk: Taking stock Input 60'
Goals—
Content—
Methods—
10:30 Break ☕ Break 15'
10:45 ▾ Small-group work: Scenarios Breakout 45'
Group A · Climate action Room 1
Group B · Finance Room 2
11:30 Plenary discussion & wrap-up Discussion 35'
③ Slide editor

Slides that match the method.

The canvas editor builds on the session plan. Every slide is assigned to a block and a category — so content, speaker notes, and timing all fit together. No more "Oh, there's no slide for this group phase."

  • Text, image, video, chart, formula, QR code — all easy to use
  • Beautiful presentations, export to a range of formats
  • Speaker notes per slide
  • Dynamic variables: a group task that depends on the live weather on site? A final session timed so everyone catches the last bus or train (based on real-time local data)? No problem!
  • Prepare slides for group results — participants can write their results straight into the slides via a link
T
▶ Present
Block
Keynote­talk
3 slides
What strengthens public participation?
Poll
Speaker notes
④ Live mode
Small-group work · 14:00
How do we decide as a group?
3 / 12
Speaker notes
Small-group work
12:34
of 20 min
Facilitation
Block 3/5
Team chat
Ana Group 2 done
Max +2 min extra
Minutes
Upload file

Your backstage.

Backstage, you have everything in view — and can respond at any moment. The team communicates without disturbing the room. You always know where you are in the plan.

  • Team chat, role view, live minutes — everyone knows what to do right now
  • Control breakout phases directly, assign small groups randomly or in advance, timer per group
  • Your own presenter view on your phone — slides, timer, team chat anywhere at the venue
  • Push participation modules live onto the slides — for in person, remote, and hybrid

A live space for
participants.

Your audience sees exactly what you want them to. Real-time slides, live translation, polls — right in the browser, no app download, no login.

  • Real-time slide sync across all devices — phone, laptop, on site or remote
  • Live translation of all slide text into more than 25 languages, right in the browser
  • Launch polls, reflection tasks, and quizzes live — no more external tools
  • Live view of group results within the slide deck — during and after the breakouts
LIVE
Participant view
Your slide
How do we decide as a group?
Live Translation: Ukrainian
Translation (UK)
Як ми приймаємо рішення разом?
Which measure do you prioritize?
65%
Mobility
25%
Energy
Live minutes
Materials · 2 files uploaded
⑤ Follow-up

What stays, once the
room empties out.

Feedback, analysis, and personal reflection are part of the workshop. All results stay connected — to the plan, the slides, and the team. And they directly improve the next workshop.

  • A space that stays: participants keep finding all files in one place, just the way you want it: slides, file uploads, group results, slide translations, and more — no more emails asking "Where were those slides again?"
  • Collect anonymous or personal feedback right in the workshop — via a QR code on the slide, no login required
  • Analysis with templates and many question types
  • A personal reflection space: identify growth opportunities from feedback
  • Participant contact lists, if desired
  • All feedback and reflections carry over into the next copy of the workshop or talk — this is how we imagine feedback loops
Follow-up · Local climate action
Slides
Visible since the session ended
Minutes
Team notes · public
Group results
3 groups · 3 slides
Feedback analysis
Not yet released
Team feedback · 17 responses
"The small-group phase worked really well — the results were surprisingly profound."
Methodology
Participation
Files
Group result group 1
↓
Slides Local climate action – German
↓
Slides Local climate action – español (autotranslate)
↓
Who it’s for

Designed for people who shape spaces.

Pick your profile — and see the features that matter to you.

Live 01
“Just before the break I have to quickly drop the lunch menu into the chat?”
→Attach a file upload right to the break slide — flow present publishes it automatically.
✦ One less thing to remember.
flow present – Live · Democracy & Participation
☕
Break
Slide active · See you at 11:00
File library
📄
lunch-menu.pdf
↓ Download
+ Upload file
Session plan 02
“Are my group-work timings realistic? I only notice once the workshop is running.”
→The session plan shows gaps and overlaps live — before the very first session.
✦ No more nasty surprises.
Session plan · Local climate action
09:00
Kick-off & warm-up 20'
09:20
Keynote input 45'
15 min unplanned
10:20
Small-group work 60'
11:20
Plenary discussion 35'
Session plan 03
“Goals, content, methods, materials — I retype all of it for every block.”
→Set up configurable columns once: every block shares the same structure.
✦ Structure without the effort.
Session plan · Column view
10:20
Small-group work Breakout 60'
Goals
Content
Methods
Materials
Live 01
“I can’t read my speaker notes while I control the slides from my phone.”
→The presenter view shows notes large on top, navigation large below — no login required.
✦ Confident through your talk, no squinting at the laptop.
flow.present/xyz/present — Presenter view
Speaker notes
“Start with the warm-up. Collect questions first, then answer them.”
Slide 4 / 12
◀ Back
Next ▶
Presenter view
Notes on top · slide small · navigation large
↗ No login required
Live 02
“Everyone’s looking at their phone instead of my slides.”
→Show a QR code at the touch of a button — participants follow along in real time on their own device.
✦ Everyone on the same moment.
flow present – Backstage
Keynote input · Slide 4
Join now
flpr.st/xyz/abc
Live 03
“How much time do I have left? I always have to ask someone.”
→The block timer shows in green/red how far ahead of or behind schedule you are.
✦ Time under control, without looking distracted.
flow present – Backstage · Block timer
Keynote input · 45 min
28:15
/ 45:00
+3:20 ahead
-5 min
-1 min
+1 min
+5 min
Live 01
“Team notes end up in the Zoom chat and vanish after the meeting.”
→A real-time team chat just for your team — stays in the workshop context, never in the video tool.
✦ No important note gets lost.
flow present – Backstage · Team chat
Just for your team
A
Anna10:42
Group work going well — tech group still quiet
M
Marc10:44
Group B has tech issues, jumping in to help
A
Anna10:45
OK, add 2 min buffer? 👍
Type a message…
Send
Live 02
“The group work runs long — I can’t adjust the time without breaking the flow.”
→A sub-timer with ±1/5-minute buttons, adjust it live — the new time is instantly visible to everyone.
✦ Stay flexible without breaking attention.
flow present – Backstage · Sub-timer
Small groups
04:23
-5 min
-1 min
+1 min
+5 min
▶ Resume
↺ Reset
Session plan 03
“Who facilitates which block? Everyone asks me one by one.”
→Assign roles right in the session plan — everyone sees their part at a glance.
✦ Everyone’s in the loop, without a single email.
Session plan · Role overview
09:20
Keynote input 45'
A
Speaker: Anna K.
M
Facilitation: Marc B.
10:05
Break ☕ 15'
Live 01
“Where are today’s materials? That question comes up after every session.”
→A file library in the live view — everything reachable by QR, for everyone at once.
✦ No more emails with attachments.
Participant view · Materials
Materials & downloads
📄 workshop-slides.pdf 2.1 MB
🔗 Recommended reading Link
📄 minutes-template.docx 45 KB
Open
via QR
Live 02
“International participants don’t fully follow my course, even in English.”
→Live translation into over 40 languages, right on each participant’s device.
✦ Your content lands, not your accent.
Participant view · Live translation
Deutsch
Was stärkt gesellschaftliche Teilhabe?
English
🌐 ▾
What strengthens civic participation?
⇔
Follow-up 03
“Evaluating paper feedback forms costs me hours.”
→Digital surveys with instant analysis, distribution bars and CSV export.
✦ Insights in minutes, not hours.
Follow-up · Feedback analysis
“How would you rate the workshop?” — 24 responses
5
52%
4
30%
3
13%
2
4%
1
1%
4.3
of 5.0
↓ CSV
Session plan 01
“Two-day workshop: on day two nobody remembers day one.”
→A multi-day session plan, group pads and result slides stay accessible — all in one place.
✦ Continuity without extra facilitation.
Session plan · 2-day workshop
Day 1 · Mon Jun 10
Day 2 · Tue Jun 11
+ Day
09:00
Results recap 20'
09:20
Deep-dive phase 60'
10:20
Break ☕ 15'
10:35
Presentations 45'
Session plan 02
“We work as volunteers — every hour of prep is one too many.”
→Briefing and session plan are linked, break slides appear automatically, set up templates once.
✦ More time for the content.
Session plan · Auto break slide
10:05 ☕ Break Break 15'
✓ Break slide created automatically
Briefing + session plan are linked — set up templates once, reuse them across every project.
Live 03
“Our participants come from 5 countries — the language barrier is real.”
→On-device live translation — nobody needs an extra tool or an interpreter.
✦ Inclusion without extra effort.
Participant view · Translation
Slide active
🌐 Choose translation ▲
Deutsch
English
Français
Español
العربية
Português
Follow-up 01
“After the workshop the client asks: ‘So what did that actually achieve?’”
→A reflection tab with aggregated feedback analysis: scale values, free text, CSV export.
✦ You show impact, not just activity.
My reflection · Analysis
4.1
of 5.0
↗ +0.3
vs. earlier
12 workshops · 186 responses
Methodology
88%
Structure
82%
Engagement
76%
Strength: variety of methods ✦
Briefing 02
“I work with 3 co-facilitators — who knows what, who does what?”
→Roles, team chat and briefing are editable in sync for everyone on the team.
✦ The briefing meeting gets shorter.
Briefing · Team editing
A
M
S
3 people active
Goals
Anna is typing…
Roles
Speaker Anna K.
Facilitation Marc B.
Minutes Sara L.
Settings 03
“Every client wants a different look — I start from scratch every time.”
→Branding per organization: set up logo, colors and slide templates once, use them across every project.
✦ A professional look without design work.
Settings · Design & branding
Organization
🖼
Upload logo
PNG · max. 2 MB
Colors & fonts
Primary color
#BA7517
Accent color
#D4537E
Fraunces · Inter ▾

"When we lose ourselves in an activity, we experience self-forgetfulness and joy – we are in flow."

— Elke Hartmann-Wolff

Pricing

Transparent and fair

Free really means free — and for teams and individuals who need more, there's Pro.

Introductory pricing – lock it in now

Free

Try it out

0,00 €free forever

excl. VAT

  • 3 active projects
  • Session plan + slides
  • Polls & feedback in slides
  • 100 MB storage
  • 1 workspace
  • Live mode, AI & export from Pro
Get started

Pro Individual

For facilitators & trainers

12,00 €per month

excl. VAT

  • 10 active projects
  • Live mode for up to 50 participants
  • Live translation into all available languages
  • AI assistant for import & content
  • PDF & CSV export
  • 3 GB storage incl. video uploads

Add-ons

Up to 30 active projects (instead of 10) – 6,00 €/month
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Recommended

Pro Organization

For teams & educational institutions

29,00 €per month

excl. VAT

  • Everything in Pro Individual
  • 50 active projects
  • Up to 5 team members with invites plus Addons availlable
  • Live mode for up to 300 participants
  • Org branding & custom logo
  • Group pads & reflection
  • 10 GB storage

Add-ons

+5 member seats (ask for bigger amounts!) – 10,00 €/month
Get started

Pro Single Project

No subscription — flexible per workshop

19,00 €

one-time for 1 project · no subscription

excl. VAT

  • 1 project with full Pro features
  • Live mode for up to 50 participants
  • Live translation included
  • AI assistant included
  • PDF & CSV export
  • No subscription – pay once.
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